All EPI examinees must be registered in advance. Individual departments register eligible graduate students via an online registration system. Students may not register themselves. The URL for registration is emailed to departments early each semester. 

Given the number of students that are interviewed each semester, CITL cannot accommodate the individual schedules of each prospective TA. Scheduled EPI examinees should be advised that the EPI is a Provost-approved absence and instructors are expected to make reasonable accommodations for a student who is scheduled to take the EPI. The graduate student is responsible for contacting their instructors regarding the absence or tardiness or any missed work.

In order to register graduate students for the EPI, departmental contacts will need the following information:

1. Student’s full name, UIN, hiring department, and NetID
2. The language that the student lists on his/her graduate application form as “first,” “primary,” or “native” language (the language that they first learned and continue to speak at home)
3. Student’s TOEFL iBT or IELTS speaking section score, if any
4. The number of previous EPI attempts
5. For students who are retaking the exam, either the ESL course number that the student completed (or is currently enrolled in) or, if the student elected tutoring, the name of the approved EPI tutor

Departmental representatives are strongly encouraged to keep a list of their own registered students with their assigned dates and times. It is the responsibility of the department to inform students of their dates and times and to issue reminders, if they wish. 

Lateness, No-shows, and Cancellations

• Examinees should arrive 15 minutes before their scheduled interview. Students should allow ample time to find the interview location, as CITL reserves the right to not interview applicants who arrive late to their interview.
• When a student needs to cancel or reschedule an EPI, the hiring department should inform CITL at least 1 week prior to the scheduled interview time, so the interview time can be offered to another student. Cancellations or requests to reschedule an EPI must come from the department. In the case of an emergency, the hiring department should notify CITL as soon as possible. The scheduled EPI can, of course, be cancelled, but we cannot guarantee that it can be rescheduled during the same semester.
• Students who do not show up for their scheduled interview time and have not had their department cancel the interview at least 2 business days in advance will have that no-show counted as one of their 3 attempts.