FERPA is a federal law that governs educational records. It grants specific rights to students and regulates how institutions must handle educational records, including grades.
DO NOT do the following:
- Discuss a student’s grades with his/her parent or anyone else.
- Instead, refer calls from parents to the Office of the Dean of Students (333-0050). You may discuss a student’s performance with the course instructor. When in doubt, don't give it out.
- Post grades by class roster, even with the names blacked out.
- Instead, post grades by a unique number known only to you and the student, and re- sort your class list into numerical order by these unique numbers.
- Email the class a list of all students’ grades.
- Include grades/GPA in letters of reference without permission.
- Instead, ask if this information should be included (and get it in writing) or write the recommendation without this information.
- Publish” personal student information—name, contact info, schedule.
- Why not? Some students have contact information flagged for non-release with the Registrar for a wide variety of reasons.
- Email groups of students in ways that show student email addresses.
- Instead, place email addresses in blind copy.
- Create third party website accounts for students.
Department of Education: The Family Educational Rights and Privacy Act of 1974 (FERPA)