Cancellation, Drop & Withdrawal


  • A cancellation occurs when a student disenrolls all course sections for a term prior to classes beginning.
  • To drop is to disenroll from one or more courses while remaining enrolled in at least one course.
  • To withdraw is to disenroll from all course sections on or after the first day of instruction.

Nondegree students: To cancel, drop, and withdraw from the University, please submit the Change of Status form. The effective date and time of the requested action is determined by when the completed form is received in our office.

Degree students: To cancel, drop, and withdraw from the University, complete the Withdraw/Cancellation form and contact your college or department office.  The main registration menu on the Student Self-Service website also contains a “Withdraw from Term/Cancel Registration” link.

NetMath & Math Teacher Link: Please see withdraw and drop policy  information here.

Cancellations

A student who has enrolled in a single course section or multiple course sections and later decides not to attend the University must take action to cancel his or her registration(s) prior to 5:00 PM (Central Standard Time) before the first day of instruction.

The dates for the first day of instruction for campus semesters are available on the Academic Deadlines page of the Office of the Registrar's website. For courses using a different calendar (8-week terms, for example), please contact our registration staff as promptly as possible.

Cancellation refund policies

Official cancellation results in a 100% refund of tuition and fees or credit to the student’s account. A student who has not submitted a cancellation as of 5:00 PM (CST) the day before the first day of instruction is enrolled in courses and is obligated to pay all assessed tuition and fees. If the student leaves the University after the cancellation deadline, he or she must officially withdraw from the University. Students who withdraw from the university are subject to the University regulations governing withdrawals.

Drops

A student who decided to drop a single course section or multiple courses must take action to drop his or her course(s) by University deadlines.   See Academic Deadlines for information on official academic dates, including the deadlines for dropping a full- term semester-based course.  For courses using a different calendar (8-week terms, for example), please contact our registration staff as promptly as possible.

Graduate students may drop a course without receiving a grade of W until the end of the twelfth week of instruction in the fall and spring semesters. Deadlines may be found in the Graduate Calendar.Undergraduate students may drop a course without academic penalty during the first eight weeks of instruction in a term. See the OAR website for exact dates.  For all students, a grade of W or F will be assigned to a course dropped after these deadline dates. For nonstandard length courses, the time frame for dropping course sections without academic penalty is determined proportionately in accordance with the above principles.

Drop Refund Policies

Students who drop a course prior to the tenth day of instruction for full term courses receive a full (100%) refund of the tuition and fees. Thereafter, no refund is allowed. For the exact refund dates for full term, consult the website of the Office of Admissions and Records. For nonstandard length course sections, refund periods are determined proportionately. For these courses using a different calendar (8-week terms, for example), please refer to the Student Refund Reference Guide or contact our registration staff as promptly as possible.

Note: The Student Refund Reference Guide does not calculate the exact refund amount for any course section and serves only as a reference tool for students. The assessed tuition is refunded on a pro-rata basis less a processing fee of $50. Before a refund is made to the student, the University must make a refund to appropriate financial aid programs providing assistance to the student. In addition, when a student is indebted to the University at the time of withdrawal the refund will be adjusted accordingly.

Withdrawals

A student who is withdrawing from all course(s) on or after first of instruction must take action to withdraw his or her course(s) by University deadlines. All students are responsible for knowing that the withdrawal policy becomes effective at 12:01 a.m. (CST) on the first day of instruction for on-campus classes.  Visit the Academic Deadlines page for the the campus’ pro-rata refund schedule. For these courses using a different calendar (8-week terms, for example), please refer to the Student Refund Reference Guide or contact our registration staff as promptly as possible.

Withdrawal refund policies

A student who either fails to officially withdraw from the University, or withdraws following the refund period, is responsible for payment of all tuition and fee charges. Refunds for withdrawals from the University are governed by the campus’ pro-rata refund schedule.

A student who officially withdraws from the University on or before 60 percent of the instruction period has elapsed shall receive a refund or credit to his or her account. Students who officially withdraw within the defined refund periods receive a pro-rata refund (or credit) of tuition based on the date when proper documentation is received by University offices.   The assessed tuition is refunded on a pro-rata basis less a processing fee of 5 percent (5%) of the assessed amount or one hundred dollars ($100), whichever is less. The administrative course fee ($50 p/credit hour) is non-refundable, as are some other special fees.  Before a refund is made to the student, the University must make a refund to appropriate financial aid programs providing assistance to the student. In addition, when a student is indebted to the University at the time of withdrawal the refund will be adjusted accordingly.

Dropping a noncredit course

A student may drop a noncredit course only by submitting a Noncredit Change of Status form.

If a student drops a course before the first day of instruction, there is an 80% refund of course costs if our office receives the Noncredit Change of Status form by 5 p.m. (CST) the day before the class starts.

When a student drops a course (using the Noncredit Change of Status form) after a class has begun, there is no refund.

In online courses that are not semester-based and may start any time, a student who submits a Noncredit Change of Status form within two weeks of the enrollment confirmation e-mail from us receives an 80% refund of course costs; there is no refund for dropping a course after that point.

If an academic unit or CITL cancels a noncredit course, all registered students will receive a full (100%) refund.

The University of Illinois at Urbana-Champaign DOES NOT accept ANY tuition and fee waivers as a form of payment in noncredit programs.