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ProctorU: Creating Exams

IMPORTANT! Before you can create exams with ProctorU, you must complete the ProctorU Instructor Guidelines and Acknowledgment.

Creating Exams

  1. Login to the ProctorU scheduling system:
  2. Click the ADD NEW button in the top-right area of the page. From the drop-down, select Classic Exam.add_new
  3. Fill out the “New Classic Exam Iteration” form with Exam Settings, Iteration Settings, and Exam Windows.
  4. Exam Settings

    1. Give your exam a Name including the course rubric, number, title, instructor name, and specific exam (e.g., CHLH 101: Intro. to Public Health (Jane Teacher) - Midterm 1). Be aware, some courses may be cross listed and should be identified as such (e.g., ENGL 104 / MACS 104: Intro. to Film (Jane Teacher) - Final Exam).
    2. Enter your Course Number (e.g., CHLH 101).
    3. For Department, select “General Exam.”exam_settings3

    Iteration Settings

    1. IMPORTANT: Do NOT select the Bluebird or Adhoc check boxes.
    2. For Instructor, select your designated name from the drop-down (e.g., UIUC1, UIUC2, UIUC3 etc.).
    3. Enter the whole number of minutes for Duration.
    4. For Exam URL, copy and paste the URL for the LMS that the exam is housed in. For Moodle, use: For Compass, use:
    5. For Exam password, list the same password that will be set on the exam within the LMS.
    6. For Expected No. of Test Takers, enter a rough estimate for the number of students you anticipate to take the exam through ProctorU (your best guess is sufficient).
    7. iteration_settings6_top
    8. In the Notes section, enter the instructor’s name and email address (e.g., Jane Teacher
    9. In the Notes section, enter the Special Conditions for the exam.  Below are some of the most common testing conditions; you may add others that are relevant.
      • Open book
      • Closed book
      • Open notes (handwritten only)
      • Open notes (word processor document only)
      • Open notes (handwritten and word processor document acceptable)
      • Closed notes
      • Scratch paper allowed (use "OTHER" column to indicate # of sheets and size. NOTE: proctors will check to make sure scratch paper is blank at the start of the exam)
      • “Cheat Sheet” allowed (use "OTHER" column to indicate # of sheets, size, handwritten or digital)
      • Digital Calculator allowed
      • Physical Calculator allowed
      • Digital and Physical Calculator allowed
      • Online resources allowed (use "OTHER" column to specify and provide URLs)
      • Exam timed by the LMS
      • Exam timed by the proctor
      • Scanning and uploading required (NOTE: scanning must be performed in full view of the student’s webcam)
      • Other (add in your own)
    10. In the Notes section, enter any Formal Accommodation Requests. These are any conditions that an instructor has approved for a specific student (e.g., John Doe - 2x testing time).
    11. iteration_settings6_notes
    12. Notify on Schedule Emails. If an instructor wishes to be notified each time a student signs up for the exam, this option will send automatic email notification to the instructor every time a student signs up for the exam. You can add the email address of the instructor to be notified in the text box.
      IMPORTANT: Use this feature with caution, as there are many instructors who do not want to be notified every time a student schedules an exam in their course, particularly if their course is high enrolling.

    Exam Windows

    1. You will only be able to set up exam windows in 15 minute increments (e.g., 1:00, 1:15, 1:30, 1:45). The exam window pictured below, for example, depicts an exam scheduling window that with a first available start time at 8:00am on August 8th and last available start time at 8:00pm on August 9th. Note that the time expressed in military time in the drop-down menus.
      IMPORTANT: When determining your exam window, keep in mind that, at this time, ProctorU can proctor no more than 100 students per hour per course.  If you are expecting 200 students, you will need at least a 2-hour window.   Additional “buffer” window time is strongly advised.
    2. exam_windows3
    3. For Name, you can use something generic like "Window 1".
    4. Multiple exam windows for the same exam can be set up by clicking the Add Window button underneath the first window. NOTE: multiple exam windows are only for the same exam and cannot be used to create exam exceptions.
    5. When you are done filling out the exam information, click the Create Iteration button. create_iteration

Editing an Exam

If you need to edit the settings for an exam that was already made by the procedure outlined above, follow the instructions below. IMPORTANT: be cautious when editing an exam window. If you are trying to narrow an exam window, there may have already been students who have signed up to take the exam outside of the new desired exam window.

  1. From the Iterations page, select the FILTER button.
  2. Enter the name of the exam and click the APPLY button.
  3. Find the exam in the table below the filter settings and click the pencil icon next to the exam.
  4. Click the EDIT button in the top-right part of the page. NOTE: there is an issue with the displaying of the "EDIT" button at certain browser widths. If the button is not displaying, try resizing the browser window to a smaller or larger size. You can also try adjusting the zoom on the browser.
  5. Edit the settings as necessary and click the Update Iteration button.