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Campus has recently purchased a campus wide Qualtrics license. College/Unit Qualtrics accounts will no longer be accessible by December 2023. All University students, staff and faculty will now be able to login directly to Qualtrics. Note: You will be able to have two Qualtrics accounts during this process to facilitate copying projects to the new account.
Existing surveys under a college/unit license will need to be copied to the Campus-level account or archived in a personal space. Instructions on how to do this are linked below. Note: every survey will need to be saved or copied separately. There is no way to do this all at once.
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If you need to migrate content from a department/college Qualtrics account to the campus-wide Illinois Qualtrics, these guidelines will help you determine which migration option is best for you, what steps to take, and things to be aware of to help you avoid losing data.
Note: Throughout this guide, we refer to unit/college Qualtrics accounts as “old” accounts and UIUC campus-wide accounts as “new” accounts.
Regardless of the option you choose, the following content will not migrate.
There are three options to migrate content between Qualtrics accounts:
CITL has documentation and links to videos that show this process (here and here).
> How to Export Your Surveys and Data
> How to Export and Upload Surveys and Data
Please note, all survey link(s) will change as part of this process, so you will need to update any distributed links currently in use, including those hidden behind short URLs such as go.illinois.edu/link.
Contact the appropriate Brand Manager to perform the transfer.
To move the ownership of a survey you will need to work with your Brand Manager. Survey ownership can only be transferred within the same license. Locate your brand manager
These processes cannot be copied directly from a College/Unit account to a Campus account.
The Campus license account has additional features beyond those of some of the college/unit accounts. It also uses a different Results Dashboard rather than the older style Results-Reports interface.
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